 |
BUSINESS MATCHING GUIDE
| HOME | PREVIOUS WLN & EVENTS | PROGRAM | REGISTERATION |
|
BUSINESS MATCHING GUIDE |
Dear
Participants,
WELCOME
TO THE APEC WOMEN LEADERS’ NETWORK MEETING 2000
Thank
you for your participation in the above event. The purpose of this guidebook is
to assist you on the arrangement details and rules and regulations of business
matching sessions during the APEC WLN 2000 in Brunei Darussalam.
You
are advised to read through this guidebook to ensure that all relevant
information is fully understood. Any further queries should be addressed to the
Business Matching committee who will be available during the meeting.
We
thank you for your support and cooperation, and we look forward to your
participation in the business matching of APEC WLN 2000.
The
Business Matching Committee
APEC
WLN 2000
Brunei
Darussalam
Contents
1.
Business Matching Information
I.
Venue & Date
II.
Admission
III.
Registration
IV.
Pre-Matching
V.
Formal Matching
VI.
Informal Matching
VII.
On-Site Appointment
VIII.
Business Appointment
IX.
Security and Insurance
X.
Business Matching Committee
XI.
Enquiries
2.
Participation Guidelines
I.
Participants
·
Pre-schedule
Meeting
·
Formal
Matching session
·
Informal
Matching session
·
On-Site
Appointment
II.
Cancellation and Substitution
III.
Entitlements
3.
Business Matching Process
I.
APEC WLN 2000 Registration Form
II.
Appointment Slots
III.
On-Site Appointment Request Form
IV.
Pre-Matched Appointments
V.
Formal Matching Session
VI.
Informal Matching Session
VII.
On-Site Appointments Scheduling Session
VIII.
Monitoring of Appointments
5.
Rules and Regulations
Appendix
1. On-Site Appointment Request Form
This
Business Matching session is the component of APEC WLN 2000, which provides
opportunities for participants from all 21 APEC economies to meet and exchange
ideas and hopefully will forge a strategic alliance between them.
The
sessions were arranged in 4 different formats, which are a Pre-matched
arrangement, a Formal arrangement, an Informal arrangement and an On-Site
Arrangement. This will ensure that this session will give the best service to
all participants.
|
|
date |
time |
venue |
|
Pre-schedule |
16
– 17 June 2000 |
8.00am–5.00pm |
G1,G2,G3, G4,G5,G6 |
|
Formal |
18
June 2000 |
7.30
– 8.15 am |
J1
and J2 |
|
|
19
June 2000 |
8.00
– 8.45 am |
J1
and J2 |
|
Informal |
18
June 2000 |
8.15
– 8.30 am |
J1
and J2 |
|
|
19
June 2000 |
8.45
– 9.00 am |
J1
and J2 |
|
On-Site
Appointment |
18
– 20 June 2000 |
8.00am-
5.00pm |
G1,G2,G3, G4,G5,G6 |
II.
Admission
1)
All participants must have their security pass at all times to gain
access to the business matching APEC WLN 2000 area and to ensure their
unrestricted movement within the APEC WLN 2000 area.
2)
Anyone not issued with a security pass, regardless of rank or relation to
any authorized APEC 2000, will not be granted access to the business matching
APEC WLN 2000 for the duration of business matching appointments.
3)
Lost passes should be reported to the committee or to the security
personnel.
III. Registration
Early
registration should be done together with the registration for APEC WLN 2000.
Any late registration should be made at:
Venue:
G1
International
Convention Centre
Brunei
Darussalam
Date:
Time:
17
June 2000
2.00 – 3.00 pm
18
June 2000
7.00 – 7.30 am
19
June 2000
7.00 – 8.00 am
IV.
Pre-Schedule Meeting
Pre-schedule
meeting sessions will be arranged upon request as indicated in the APEC WLN 2000
registration form. Five meeting rooms have been allocated for any arranged
business meetings.
Venue:
Rooms
G1,G2,G3,G4,G5 AND G6
International
Convention Centre
Brunei
Darussalam
Date:
Time:
16
– 17 June 2000
8.00pm – 5.00pm
V.
Formal Matching
A
number of individuals and companies’ representatives, who had registered for
Business Matching were invited to give a brief presentation on their business
matching aspiration. This is formally pre-selected and any enquiries should be
address to the committee.
Venue:
J1
and J2
International
Convention Centre
Brunei
Darussalam
Date:
Time:
18
June 2000
7.30 - 8.15 am
19
June 2000
8.00 – 8.45 am
VI.
Informal Matching
At the end of every formal session, time will be allocated for participants to meet and further queries to the speakers, personally and maybe secure an on-site appointment meeting with each other.
Venue:
J1
and J2
Brunei
Darussalam
Date:
Time:
18
June 2000
8.15 – 8.30 am
19
June 2000
8.45 – 9.00 am
VII.
On-Site Appointment
Venue:
G1
International
Convention Centre
Brunei
Darussalam
Date:
Time:
18-20
June 2000
7.00am – 5.00pm
VIII. Business Appointments
1)
No one may interrupt an on-going appointment.
2)
No other people are allowed to sit-in during an on-going appointment. If
an outsider party is present in an appointment, the Business committee is
authorized to interrupt the appointment to inquire with both the participants,
if the presence of an outsider is necessary and / or acceptable. If either one
is not agreeable to the presence of the outsider, the said outsider shall be
required by the Committee to leave the room immediately.
3)
No press interviews are permitted during the business appointment, unless
specifically required by either the participants. In such instance, a prior
notice must be given by the participant to the committee, otherwise the
interview will be immediately terminated by the committee.
4)
Cancellations and / or substitutions of appointments are not allowed
without prior approval of all the parties involved in the appointment. Prior
notice must also be given to the Committee before any cancellation and / or
substitution can be confirmed. Failure to give prior notice to the Committee may
result in the listing of the concerned participants as “no-show”.
IX. Security and Insurance
1)
General area security will be provided by the APEC WLN 2000 for the
business matching area during the business appointments to guard entrances and
exits. The Committee will not be responsible for any loss or damage, which may
befall the person from any cause whatsoever.
2)
Security personnel will be at the area in general, but their duties will
not include specific attention to individual participants properties.
Participants are reminded to arrange their own insurance to cover all stages of
the event.
3)
The business matching area will not be open for participants who wish to
enter the rooms outside business matching specified hours.
4)
If the participants bring in valuable and sensitive products and they
wish to hire security personnel to attend to it, please coordinate with the
committee for such requirement.
5)
It is the responsibility of the participants to take up insurance cover
in respect of:
·
properties
against loss and damage by theft, fire and any other natural calamities, or any
cause whatsoever.
·
Any
expenses incurred.
·
Bodily
injury or illness.
·
Any
other liabililty due to negligence, inadvertence or misbehaviour of the
participants.
The
following are the committee of the Business Matching APEC WLN 2000:
·
Kamilah
Hj Mohd Hanifah
·
Hjh
Norhayatti Hj Hasan
·
Siti
Khairuleena Hing Abdullah
·
Hjh
Mordiah Hj Zakiah
·
Shamsiah
Hj Hidup
·
Norhayati
Abu Bakar
XI.
Enquiries
An
APEC WLN 2000 Business Matching Reception will be available:
Venue:
G1
International
Convention Centre
Negara
Brunei Darussalam
Date:
Time:
16
– 20 June 2000
8.00am – 5.00pm
Please
address all your enquiries before and after the above date to the committee
member by:
Address:
APEC
WLN 2000 Secretariat
IRTD
Ministry
of Industry and Primary Resources
BSB,
BB 3910
Negara
Brunei Darussalam
E-mail:
Telephone:
673-2-380030
or 673-2-345573
Fax:
673-2-382846
or 673-2-345333
Website:
http://www.apec2000.gov.bn/wln/
2.
PARTICIPATION GUIDELINES
I. PARTICIPANTS
Participation
to the business matching session APEC WLN 2000 is open to all the participants
of APEC WLN 2000, either representing a company or individual.
Confirm
participation is subject to the submission of the duly accomplished APEC WLN
2000 registration form, with the participants marking the business matching
participation.
Pre-schedule
session
1)
Participation in the pre-schedule meeting arrangement is subject to prior
request indicated the APEC WLN 2000 registration form, which has indicated the
type of industry that the participant is interested to be matched with and also
subject to the availability of participants from the requested industry.
2)
For all pre-schedule meeting arrangement, participants are requested to
confirm arrangement with the committee an hour before the scheduled time.
3)
Any queries for a pre-scheduled meeting arrangement should be directed to
the committee.
Formal
session
1)
Participation in the formal session is open to all registered
participants who are interested in the industry being arranged for the time
scheduled.
2)
A number of participants from various economy and industry will give a
briefing on their company and activities and followed by Q&A session.
3)
Any queries for the formal session should be directed to the committee.
Informal
session
1)
Participation in the informal session is open to all registered
participants who are interested in this session. This is a follow up of the
Formal Session.
2)
This session is to give extra time for participants to extend their
queries to those speakers during the formal session, personally. Maybe an
on-site appointment can be secured and scheduled.
3)
Any queries for the informal session should be directed to the committee.
On-Site
Appointment
1)
Participation for the on-site appointment is open to all registered
participants. This is to give more chances for the participants to secure
appointments with other participants of their choice.
2)
An on-site appointment request form should be filled up for the committee
to make the necessary arrangement.
3)
For all on-site appointment arrangement, participants are requested to
confirm arrangement with the committee an hour before the scheduled time.
4)
Availability of the meeting rooms is based on first-come-first-serve
basis.
1)
The Committee must be notified of any cancellation or participant
substitutions for the pre-scheduled meeting arrangement.
2)
Participant substitutions will only be allowed when the other party
agreed to it.
1)
Only duly registered APEC WLN 2000 participants are allowed to
participate in the APEC WLN 2000 Business Matching session.
2)
Admission to the APEC WLN 2000 Business Matching will be strictly on the
basis of APEC WLN 2000 security pass. All participants are required to have the
security pass at all times in the area.
3)
Registered APEC WLN 2000 participants are allowed to join in the business
matching session of the APEC SME Business Forum 2000 which is held on the 20 –
23 June 2000 at the same venue.
3.
THE BUSINESS MATCHING PROCESS
I.
APEC WLN 2000 Registration Form
1)
The proper and timely completion of the APEC WLN 2000 registration form
is the first step in the participants’ business matching process.
2)
Each participant is requested to give his/her organisation’s business
profile and the future industry of interest.
3)
Based on the information furnished in the WLN participants’ database,
the Committee evaluates and selects the individual or organizations for the
formal session
4)
Based on this as well, the Committee will arrange the pre-scheduled
appointments for the participants.
II.
Appointment Slots
1)
Appointment slots are available depending on the availability of the
appointment rooms at any given time.
2)
The maximum length of time allowed for each appointment is an hour,
unless otherwise stated as special request.
III.
Appointment Request Form.
1)
Participants can obtain On-Site Appointment Request Forms from the back
of this guidebook or from the reception table of the APEC WLN 2000 Business
Matching area.
2)
Each participant will be requested to list appointment requests in the
Appointment Request Form in the order of priority.
3)
The duly completed On-Site Appointment Request Form should be returned to
the reception during opening hours at least an hour before the requested time.
4)
Compliance with the specific deadlines guarantees the participants
receipt of his/her arranged appointments. Otherwise, the schedule of on-site
appointments can not be secured.
5)
Servicing of appointment requests is done by the Committee on a
first-come-first-served basis.
IV.
Pre-matched Appointment
1)
Pre-matched appointments refer to the arranged business appointments upon
the participants’ indication of Business Matching interests in the APEC WLN
2000 Registration Form.
2)
Matching priority is given to the PERFECT MATCH, i.e. when both
participants have requested to see each other.
3)
In the event that two or more participants request to meet the same
particular participant, priority is given to the participant whose appointment
request was received earlier.
4)
The Committee shall not be accountable for non-confirmation of an
appointment request made by any participants outside of perfectly matched
appointment requests. The Committee does not guarantee any number of pre-matched
appointments to any participant. The availability or level of interest for and
by any participant is beyond the control of the Committee. Thus the Committee
cannot be held responsible in the event a participant does not achieve the
desired number or choice of appointments.
5)
All participants are required to fully aware of the procedure and
regulation with regards to the overall arrangement for pre-match appointments.
V.
Formal Matching Session
1)
This session is intended to give participants a chance to briefly talk on
their business profile and activities to a larger group. It is also intended to
give other participants a chance to listen and question other participants’
activities in public. It is
designed to give all participants access to other participants of their choice
for supplementary information before an on-site business appointment can be
scheduled.
2)
Participants chosen to give briefing will be representative of all APEC
economies and different industrial sectors. This will ensure that a wide
geographical distribution and industry will be achieved.
3)
The Committee reserved the right to select participants to give the
briefing during the formal session based on their evaluation.
VI.
Informal Matching Session
1)
This session is intended to give participants a second chance to further
their queries to other participants and maybe secure an on-site appointment with
each other.
2)
It will be done very informally, where participants will be left to
mingle around and network with each other.
VII.
On-Site Appointments Scheduling Session
1)
The on-site appointment scheduling session is intended to give
participants an opportunity to secure other appointments in addition to their
pre-matched appointments. It is designed to give all participants equal access
to others of their choice for supplementary appointments after the pre-matching
session.
2)
Matching priority is given to the PERFECT MATCH, i.e. when both
participants have requested to see each other.
3)
In the event that two or more participants request to meet the same
particular participant, priority is given to the participant whose appointment
request was received earlier.
4)
In-order to effectively achieve the functions and objectives of the
On-Site Appointments Scheduling Session, the Committee will not accept or honour
any additional appointments to the pre-matched schedule which are made outside
the On-site Appointments Scheduling Session.
5)
The Committee shall not be accountable for non-confirmation of an
appointment request made by any participants outside of perfectly matched
appointment requests. The Committee does not guarantee any number of on-site
appointments to any participant. The availability or level of interest for and
by any participant is beyond the control of the Committee. Thus the Committee
cannot be held responsible in the event a participant does not achieve the
desired number or choice of appointments.
6)
All participants are required to fully aware of the procedure and
regulation with regards to the overall arrangement for on-site appointments.
VIII.
Monitoring appointment
1)
The Committee will maintain a Master Schedule of Appointments. It will
record the full line-up of appointments that each participant has acquired both
during the pre-schedule matching process and on-site business appointment
schedule.
2)
In the event of conflicting schedules, the schedules reflected in the
Master Schedule take precedence over the participants personal copy. For this
reason, all participants are cautioned against making any amendments or
cancellations on their schedules without properly advising the Committee.
3)
The master Schedule may be shown upon request to any participants seeking
to verify the Committee another participant’s on-site availability for
appointment requests.
4.
ROOM SPECIFICATIONS
5.
RULES AND REGULATIONS
1)
All participants must have their security pass at all times to gain
access to the business matching APEC WLN 2000 area and to ensure their
unrestricted movement within the APEC WLN 2000 area.
2)